Athento allows the user to define the conservation policies for documents and files that are stored in the system.
Retention policies can help customers to identify and track ageing documents.
One of the main use cases for keeping documents is legal compliance, and for this use case the Contract document type is the best example:
It has its own life-cycle and its own metadata set, specific to contract management, such as a starting and an expiring date. The system enables to deal with auto-renewal contracts through a checkbox at the contract creation.
Contracts can only be created in a contract library.
Here is a screenshot of the creation page of a contract.
his document type is a specific type dedicated to filtering and visualizing contracts depending on your role and the contract life cycle states. It contains no data directly but several tabs that look for and display contracts wherever they are inside the real arborescence.
A use case example is: if I am a jurist and that I have contracts to validate, I do not want to look for them in every purchaser's library. So I can create a contract viewer wherever I want, my personal workspace for instance, and it will display all the contracts that will expire in the next month to work in the renewal.